Report Writing 12 English CBSE , How To Write A Report, Format, Solved Examples of Writing Reports For Shool Magazine And Reports For Newspaper
How to Write a Report
Writing a report may appear difficult, but once you know how to write it, you will not face problems. It ought to be accurate and comprise all necessary details. Whether you are writing about an event, a project, an accident, a happening, or an experience, here’s an easy-to-follow guide to help you.
Reports are put in two categories
Reports for school magazine
Reports for newspaper
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How to Write a Report for a School Magazine
Format for a School Magazine Report
Headline
Reporter’s name
Designation/Class&Section
1. Title of the Report
The title should be simple and clear. It must tell the reader what the report is about. It should be precise and must contain complete information.
Example:
Report on the School Science Fair 2024
2. Introduction
It is necessary to state the purpose of the report in the introduction. The report's purpose, the date and location of the incident or occurrence, and the people involved should all be included.
Example:
On August 20, 2024, our school organised a Science Fair. Science projects from 9th to 12th-grade students were displayed at the fair to promote creativity and teamwork.
3. Principal Idea
This is the report's core, where you go into further detail on the subject or event. To make it easier to read, divide it up into various pieces.
Overview of the Event
Give a brief account of the events that took place. Be precise and highlight the crucial details.
Example:
Over fifty projects ranging from robotics to climate change were on display during the science fair. The chief guest, a renowned scientist Dr. XYZ, spoke about the value of innovation in modern society.
Participation/Engagement
Mention the participants, including the judges, special visitors, and students.
Example:
The students actively participated, presenting their projects to a panel of judges that included local university professors. The projects were judged based on creativity, research, and presentation.
Highlights
Focus on impressive parts of the event.
Example:
One of the highlights was a project by the 12th-grade students, which demonstrated how AI can be used to predict and prevent forest fires. This project received special recognition from the judges.
4. Conclusion
Wrap up the report with a summary of the event’s overall success and its impact.
Example:
The School Science Fair 2024 was a great success, inspiring both students and teachers. It provided a platform for students to explore and share their ideas. At the same time, it fostered a spirit of curiosity and teamwork.
How to Write a Report for a Newspaper
Format for a Newspaper Report
Headline/Title (catchy)
Reporter’s name
Place(The name of the city where the incident/happening/accident took place)
Date
1. Headline:
The headline should be short and attractive. It must be capable of conveying to the reader the whole picture of the event or the topic.
Example:
"Lions Club Organises Mega Cultural Fest"
2. Byline:
It includes the name of the reporter, date, and place.
Example:
By Aman Sharma, the staff Reporter.
Date: September 20, 2024
3. Introduction:
The first part should draw attention by summarising the key points: What happened, when it occurred, in which location, and other details.
Example:
The Lions Club of the city organized a Mega Cultural Fest on September 19, 2024, at City Hall. At this event, several renowned actors and artists of the city performed. It included dance, music, and drama.
4. Body/Details:
Here the students should give detailed information about the event or the incident.
Example:
The fest began with a welcome song, and then the actors and artists took to the stage to entertain the audience. The participants presented several programmes that included music, ballet, and others. The Mayor of the city, Mrs. ABC said that such events help in the promotion of cultural exchange.
5. Highlights
Focus on impressive parts of the event.
Example:
The climax of the event was a drama on environmental conservation, which got applause from the audience.
6. Conclusion:
Conclude the report with a final statement.
Example:
The National Anthem and a speech by the state's chief minister concluded the Cultural Fest.
Solved Examples Of Report Writing
Function And Celebrations
Value Points:
When and where?
What?
Welcome to the chief guest
His/ her speech if any
Activities/ programme
Prize distribution if any
Vote of thanks
Ending
Q. Suppose you are Vishal/ Varsha, head girl/ head boy. Last month the school organised a Silver Jubilee Celebration. Write a report to be published in the school magazine.
SILVER JUBILEE CELEBRATION
By Varsha ( Headgirl)
Our institution has not only been ahead of others in academics but also in co-curriculars. Last month it completed 25 years of valuable services to society and the nation. So, to celebrate the occasion, a grand function was organised on December 20, 2023. The whole school was so tastefully decorated that it gave a bridal look. The stage decoration was fantastic. The chief guest Mrs XYZ, the local MLA, was given a standing ovation on her arrival, she inaugurated the function by lighting the candle. Thereafter, senior class girls presented Saraswati Vandana. It was followed by other activities including disco dance, one-act play, patriotic songs and many more. But bhangra presented by tiny tots stole the whole show.
After the cultural programme, there was a speech by the chief guest in which she appreciated the children for their outstanding performances. The chief guest also suggested the students to be sincere and dedicated towards their studies so that they could serve the nation in a better way. She also distributed the certificates and medals among the high achievers in different fields. In the end, the principal gave a vote of thanks. Finally, it ended with the national anthem.
Competition / Contest
Value Points
When and where?
Organiser
Activities
Performance by the participants
Announcement of the result
Speech if any
Q. Suppose your school organised an English Speech Competition. Write a report giving details about it to be published in your school magazine. You are Vikas / Vandana head boy/head girl of the school.
ENGLISH SPEECH COMPETITION
By Vandana (Headgirl)
Talent hunt has been the main aim of our school since its foundation. Therefore, a lot of programmes and competitions are organised to bring out the hidden talent. The conduct of the Inter House English Speech Competition can be cited as an example.
The Competition was organised on August 22, 2024. The topic of the competition was “Man and Machine” There were two participants from each of the four houses. Every speaker was provided just two and a half minutes to express his or her views. The judges were English teachers Mrs Kapoor and Mrs. Bhalla. Before the competition began the participants were informed about the rules of the competition. Thereafter the contestants came one by one to highlight the issue, All of them seemed to be well prepared and therefore, expressed themselves beautifully. They told how man is becoming the slave of the machine, how he is suffering due to his lust for money, and how much machines are responsible for environmental degradation. It must have been quite difficult for the judges to select the three best speakers as the performance by all of them was remarkable. When the result was announced Karishma of Tilak House got first position while Daksh of Nehru House got second position. On the other hand, Akansha of Gandhi House got the third slot. Thereafter, the principal of the school Mrs ABC delivered a speech in which she congratulated all the winners and appreciated all the participants. She, at the end of her speech, declared the end of the competition.
Natural Disaster
Value Points:
When and where?
What?
Extent of damage/death
Rescue/Relief Operation
Action taken by the authorities/government
Reporter's remark
Q. A severe earthquake hit the northern region of the country. As a press reporter, write a report giving details about it.
EARTHQUAKE HITS NORTHEAST
By Mansi
Guwahati August 25,2024
A severe earthquake hit the northeast region causing heavy loss of life and property. The intensity of the earthquake was measured at 7.8 on the Richter scale. The most affected areas were two districts of Nagaland. According to government sources, around one thousand people are feared dead and more than 10,000 people have been injured. As a result of the earthquake, the communication system has badly been disrupted. On the other hand, the rescue operation has begun. The paramilitary forces and disaster management teams have been busy clearing the debris and taking out the bodies. A lot of relief camps have been set up. Packets of food, medicine, milk, blankets, clothes etc are being provided to the victims. The central government has announced a package of rupees 100 crores for relief and rehabilitation of the victims. All the political leaders including the prime minister and president have expressed their grief towards the victims. It is expected that at least a fortnight will be required to clear the debris. This earthquake has once again highlighted the fact that the country is still not prepared to face the challenges of a disaster.
Q. Suppose you are Varun/Varsha a press reporter. Write a report giving details about a road accident that took place near Motibagh Railway Crossing, New Delhi.
ROAD ACCIDENT TAKES TWO LIVES
By Varsha
New Delhi August 27, 2024
In yet another road accident, two persons lost their lives while one got minor injuries when a speedy truck hit a car. The accident took place near Motibagh, Railway Crossing at around 9:30 AM. According to an eye witness, the truck driver was drunk and, therefore he could not have control over the wheel. In the car, there were three persons. Two of them lost their lives while the driver got a minor injury. Someone called the police and ambulance. The bodies as well as the injured were immediately rushed to the nearby City Hospital. The deceased have been identified as Anil Kumar and Vivek. Both of them were from sector 7 Rohini, New Delhi. On the other hand, the car has badly been damaged. An FIR has been lodged against the truck driver. In fact, the accident caused a lot of inconvenience as there had been a traffic jam for almost one hour. The traffic police had to work hard to clear the traffic. This incident has once again exhibited that the traffic rules are openly violated in the city and the traffic police remain just the mute spectators.
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